Integrate SmartHR with Jinba

Connect SmartHR to your regulated enterprise workflows with built-in audit trails, RBAC, and on-premise deployment. Automate HR compliance checks and employee document processing without sacrificing governance.

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  1. New hire added An employee record is created in SmartHR
  2. Pull the employee record Details and department from SmartHR
  3. Generate the paperwork Contracts and filings drafted from the record
  4. Completeness gate Chase anything still missing
  5. File with an audit trail Documents and approvals retained

What you can do with SmartHR + Jinba

  • Compliant HR Workflow Automation

    Build deterministic HR workflows that pull SmartHR employee data into compliance checks, document processing, and approval chains — all executed with full audit logging and role-based access controls.

  • On-Premise and Private Deployment

    Run SmartHR-connected workflows entirely within your own infrastructure. Jinba supports on-premise and private-cloud hosting so employee data never leaves your controlled environment.

  • Team-Wide Workflow Governance

    Workflows built in Jinba Flow are shared across operations teams with RBAC and SSO, ensuring only authorized staff can invoke HR automations against SmartHR data.

  • Chat-to-Flow HR Automation

    Describe an HR process in natural language and Jinba generates a workflow draft that integrates SmartHR data, reducing build time from months to days without requiring specialist consultants.

How teams use it

HR Compliance Document Processing

Automatically pull employee records from SmartHR and route them through compliance document checks, flagging discrepancies and generating auditable reports for compliance officers at regulated financial institutions.

Employee Onboarding Workflow Automation

Orchestrate multi-step onboarding processes by connecting SmartHR employee data to document generation, approval workflows, and system provisioning tasks — all tracked with a full audit trail.

KYC and Identity Verification Workflows

Retrieve employee and contractor identity data from SmartHR to feed KYC verification workflows, ensuring regulated enterprises maintain compliant, auditable records for internal and external requirements.

HR Data Ingestion for Compliance Reporting

Batch-ingest SmartHR employee data into compliance reporting pipelines, transforming raw HR records into structured, auditable outputs that satisfy internal governance and regulatory review requirements.

Contract and Agreement Review Automation

Connect SmartHR employment contract data to Jinba contract review workflows, enabling operations teams to check agreements against policy rules with deterministic, auditable execution.

Works well with

Microsoft SharePointMicrosoft 365

Automate document intake, extraction and routing

Microsoft Entra IDMicrosoft 365

Look up M365 profiles and manager relationships

BoxProductivity

Manage files and folders in Box

Microsoft TeamsMicrosoft 365

Manage channels and messages where teams work

Azure OpenAIAI Models

OpenAI models hosted in your own Azure tenant

AWS Bedrock Knowledge BaseSearch & Data

RAG and document sync inside your own VPC

Frequently Asked Questions

Everything you need to know about Jinba. Can't find the answer you're looking for? Reach out to our support team.

Does Jinba support on-premise deployment for SmartHR integrations?

Yes. Jinba supports on-premise and private-cloud hosting, meaning SmartHR-connected workflows run entirely within your own infrastructure. Employee data processed through Jinba never needs to pass through a public cloud environment. This is a core requirement for regulated enterprises such as banks and insurance companies operating in air-gapped or strictly governed IT environments, and Jinba is purpose-built to meet it.

Is SmartHR employee data sent to a public AI model?

No. Jinba offers private model hosting via AWS Bedrock, Azure AI, or self-hosted models. When AI processing is required within a SmartHR workflow, inference runs against your privately hosted model, not a public endpoint. Additionally, Jinba's deterministic architecture means up to 80% of workflow steps are rule-based and require no LLM call at all, further limiting data exposure.

How does Jinba enforce access controls on SmartHR workflows?

Jinba provides role-based access control (RBAC), SSO, and Active Directory integration at the platform level. Workflows that connect to SmartHR are shared across your team with defined permissions, so only authorized roles can view, edit, or execute specific HR automations. This team-governance layer is built into the platform rather than being an add-on, making it suitable for compliance-sensitive HR operations.

Does the SmartHR integration produce audit logs for compliance purposes?

Yes. Every workflow execution in Jinba generates a full audit trail, including inputs, outputs, decision steps, and the identity of the user who triggered the run. For SmartHR integrations, this means HR compliance workflows produce auditable records that operations teams, compliance officers, and auditors can review, satisfying internal governance and regulatory review requirements.

How quickly can a SmartHR compliance workflow be built in Jinba?

Jinba Flow's chat-to-flow generation lets technical and semi-technical teams describe an HR process in natural language and receive a workflow draft immediately. Teams can then refine it in the visual editor and deploy it as an API or batch process. This approach is designed to replace lengthy consultant-driven projects, enabling regulated enterprises to go from requirement to deployed workflow in days rather than months.

Ready to Govern Your SmartHR Workflows

Talk to our team about building compliant, auditable SmartHR workflows with on-premise deployment and full enterprise controls.

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